When you choose an exclusive use venue or property, whether for an intimate or large scale event, it is important that you have viewed the property at least once for numerous reasons. A show round of a private hire property in Scotland will confirm that it is as spectacular in the flesh as in the photos you have seen or the testimonials you have read, not merely because Scotland is such a beautiful and mesmerising country. A personal viewing of your preferred celebration or holiday property will also serve to convince you whether or not it is suitable to host your family, friends or party of guests.
Confidence in the hospitality team
It is of the utmost importance when planning an event of celebration that the host can find a common ground or even a rapport with the hospitality manager and their team. The main reason for this is so that they feel comfortable asking as many questions as they wish for peace of mind and are confident stating what they would and wouldn’t like out of the booking experience and later the actual occasion or celebration.
If you as a company intend to make a corporate booking you may have certain expectations of your hospitality manager, the chef and waiting staff, if the success of your event depends upon your own client’s experience for example if you are booking a property as an incentive stay in Scotland. Show rounds help you to better visualise your potential event or experience.
The atmosphere of the property
The moment you step foot inside the door of an exclusive hire property or venue for a show round, you instantly get a feel of the place and its personality. This is primarily down to its atmosphere which can be generated through a number of reasons – its decoration, comfort, cosiness and character being just a few. The atmosphere of a distinguished or luxury property has to impress, first and foremost, because you are paying a significant amount to make an impression on your guests. Sometimes, the very fact that a private hire property is exclusive to one particular party of guests is enough to make the desired impact, but more often than not atmosphere plays a large part in the decision to make a definite booking.
You will generally get a sense of the private hire property’s warmth by how welcome and at home you feel being shown around the place whether it be a castle, a mansion house or a traditional cottage.
Decoration of bedrooms and public rooms
As you wander from room to room is the general decoration of the walls, floors and furnishings to your liking? If you are choosing a property to hold a very special occasion where photographs will serve as treasured memories, for example a wedding or anniversary, it might be wise to consider whether the decoration or design is in tune with your own style. Does it reflect your personality in some way? It may make you feel more comfortable if it does. It is important to have a show round of a property you think you really like on screen or in photographs to make sure it suits you on both a personal and a practical level.
As you are being shown around the bedrooms, bathrooms and living areas of the exclusive use venue or property consider if it is accurate to the description and the photographs you have seen online or in the brochure. Are they how you envisaged them and do they give you the feeling you imagined they would? Do they evoke happiness or a sense of nostalgia that made you interested to see the property in the first place?
The setting and location
Ideally, an historic private hire property, especially somewhere as majestic as the Scottish Highlands or as entrancing as the shores of Loch Ness, should be able to equal its own external setting within in order to appear synonymous with its environment. If the property is surrounded by lush countryside and pretty gardens the interior and aesthetics of the building have to ‘fit’ with the overall picture and therefore have a sense of nostalgia, romance or peacefulness so it doesn’t look or feel out of place or time. The most elite of private hire properties will undoubtedly have all three.
The location is key – you will realise how accessible, remote or quiet the property is as you journey into its vicinity or travel from the airport or main road. A map and directions to the venue given on a website can be misleading so if location is paramount to your decision to book an exclusive use property such as a castle, be aware of the distance you are travelling, the ease of the journey and anything else you think is important to be aware of. This route vetting can apply to any kind of booking be that for an important board of directors’ meeting or a multi-generation family reunion where guests are travelling from around the country or even the world.
Whether for business meeting purposes or as a luxury holiday destination, seeing a property you wish to hire out on an exclusive basis up front is a vital part of the booking process from a practical perspective but also from an emotional point of view. So, look at it as a necessary day out to be savoured and enjoyed – especially if you have booked a food tasting as well!